Description
This role serves as a critical first line enablement role, translating Board policy, regulatory requirements, and enterprise governance standards into effective and executable Finance & Accounting procedures. The Administrator is responsible for designing, documenting, implementing, and maintaining efficient Financial & Accounting workflows, ensuring regulatory requirements and internal controls are embedded into day‑to‑day operations. This position reports to the SVP of Finance and serves as the primary subject matter expert for Finance & Accounting procedures, workflow analysis, and control documentation. Operating within the first line of defense, the Administrator has accountability for the execution and ownership of procedures and controls, and partners closely with Finance & Accounting leadership, second line (risk management and compliance) and third line (internal audit).
Core Responsibilities
Workflow Design & Optimization: Work with Finance & Accounting business units to develop and implement standardized financial processes and procedures for all accounting and finance functions, ensuring they are optimized for both efficiency and risk mitigation.
Policy Compliance & Procedure Governance: Maintain, review, and update department procedures and processes to reflect changes in workflows, policy requirements, laws and institutional strategy.
Internal Control Oversight: Establish and maintain Finance & Accounting standards for procedure quality, documentation, version control, approvals, and control acknowledgement. Design, implement, document, and maintain robust internal controls for Finance & Accounting processes to ensure the accuracy of financial reporting, prevent fraud, control access for sensitive data, and align with regulatory and governance best practices. Develop, maintain, and report on operational metrics related to procedure maturity and control execution for Finance & Accounting.
Control Testing Support & Management Self-Assessment: Perform management self-assessments and readiness reviews of key Finance & Accounting controls, including documentation and evidence preparation to support independent validation.
Issues & Risk Escalation: Own first line identification, documentation, escalation, and remediation of Finance & Accounting control gaps, process deficiencies, and regulatory issues. Develop, maintain, and report on operational metrics related to remediation timeliness within Finance & Accounting.
Finance & Accounting Control SME: Serve as the Finance & Accounting first line point of coordination with internal stakeholders for risk assessments, audits, and regulatory exams. Lead preparation of documentation, in-person and written responses, and management action plans.
Strategic Change Management: Partner with business units (i.e., Lending, IT, EFT, Deposit Operations) to review and provide first line operational approval for new or changed processes or automated workflows that impact Finance & Accounting, confirming that procedures, controls, and system configurations are implemented as designed and ready for execution.
Education and Experience
Education: A Bachelor’s degree in Accounting, Finance, or related field is required; a Master’s degree or MBA preferred.
Certification: CPA, CIA or CRMA designations preferred, and beneficial for candidates with strong internal control and governance expertise.
Experience: 10+ years of progressive accounting, audit, or regulatory compliance and process improvement experience, with at least 3–5 years in a management or policy-setting role.
Technical Skills: Deep knowledge of GAAP, NCUA Call Reports (Form 5300), FRB & FHLB reporting requirements, and proficiency with enterprise-level financial and ERM software (e.g., Oracle Cloud ERP, or Archer).
Knowledge & Skills
Prominent knowledge of theory and organizational experience through extensive exposure to complex practices across several different disciplines within Finance & Accounting procedures and controls.
Functional thought leader, sought after for key decisions
Leverages knowledge of trends in profession and/or specialized areas to influence strategy
Public speaking skills
Leadership and talent management skills
Strategic thinking
Problem solving skills
Verbal/written communication skills
Leadership and Organization Development
Creates a sense of urgency and accountability in delivering objectives and a culture which fosters innovation and creativity
Develops multifunctional leadership
Drives MACUWay, competencies and customer focus throughout the team or department
Coaches individuals to reach full potential
Significantly participates in recruiting efforts. Continually raises the bar
May be responsible for developing and communicating team or department vision and goals
Oversees planning process and delegation across teams and/or departments
Go-to person in at least one major functional or technical area
Has authority over decisions for particular projects within a group
Scope and Strategic Impact
Applies specialized knowledge to implement programs and initiatives and contributes to problems of high complexity.
Will serve as a technical lead for our most complex, cross functional projects.
Analyzes data to summarize findings and draws conclusions about programs to project teams
Contributes to projects that impact the organization and is accountable for impact analysis of programs and initiatives
Assists with priority projects and provides for a review and recommendation on current processes and technologies that facilitate operational efficiencies
Develops relationships with key business and functional leaders
Applies advanced subject matter knowledge to complex business issues, and is regarded as a subject matter expert
Able to handle most unique situations
Develops expertise and may help set functional procedures and direction
Initiates projects for a team or approves proposed projects from teams
Identifies and institutionalizes best practices
Develops solutions to some of the company’s most challenging issues, requiring significant ingenuity
May develop long-term strategies and influence leadership decisions
Keeps abreast of industry trends and applies knowledge to MACU’s business
Functional thought leader, sought after for key decisions
Analytical Thinking & Problem Solving
Works on complex problems / projects where analysis of situations or data requires an in-depth evaluation of multiple factors
Exercises significant independent judgment within broadly defined procedures and practices to determine best method for accomplishing work and achieving objectives
Makes decisions on most complex business issues
PHYSICAL ABILITIES / WORKING CONDITIONS
Physical Demands
Ability to sit, talk and hear consistently
Vision Requirements
Close vision (clear vision at 20 inches or less)
Distance vision (clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Weight Lifted or Force Exerted
Ability to lift up to 10 pounds frequently and up to 25 pounds occasionally
Environmental
There are no unusual environmental factors (such as a typical office)
Noise Environment
Moderate noise (business office with computers and printers, light traffic)
***This Job is not eligible to be performed in Colorado or Connecticut, either remotely or in-person.***
